Graduation at UNDA

Graduation glossary

Graduation Application: You have applied to have your student record assessed, as you believe you will soon be completing your program. Your Graduation Application needs to be submitted during your final semester of study, before the deadlines advised below. If you miss your Graduation Application period, you can enquire about an out of cycle conferral which may be approved in exceptional circumstances.

Program Complete: Your Graduation Application has been assessed and you have been approved to Graduate. You have successfully completed all the requirements of your degree and will soon be conferred. To acquire proof of program completion, you can purchase an Academic Transcript or request a Letter of Completion.

Conferral: Conferral is the official awarding of your degree, as a legal graduate of the University of Notre Dame. To be conferred, you must already be marked ‘Program Complete’. At Notre Dame, degree conferral occurs before attending a Graduation Ceremony. Upon Conferral you officially become a Graduate and an Alumnus of Notre Dame. You will then be issued your digital Testamur, AHEGs and Transcript.

Graduation Ceremony: A celebration event for recent Graduates of Notre Dame. Students must be conferred prior to being able to attend a Graduation Ceremony. Your physical Testamur is presented to you (if you opt to attend).

Are you ready to graduate?

Students are responsible for checking the following are in order while their graduation application is being assessed:

You need to be in your final semester of study before you apply to graduate
Log in to Student Centre and check your personal details (including your Full Name, your USI number and Contact Details)
Download an unofficial transcript and ensure the following details are correct:
- Your program name
- Any Majors, Minors & Specialisations are listed
- You have no outstanding results from previous semesters. Students who apply to graduate should have outstanding results for courses in their final semester only.
Make sure you have no outstanding fees or library fines and that you have completed your Academic Integrity Module.

Applying to graduate

Please note the information below does not apply for non-award programs. For information on completion of a non-award programs, please see here.

Applications to graduate are not open year-round, there are opening and closing dates.

Information on Graduation opening and closing dates will be emailed to your UNDA student email account and will be published in the student newsletter throughout your final semester. You can also check this page which will be updated regularly.

Please refer to the step-by-step guide for further information on how to apply to graduate.

If you have missed the Graduation Application period, and all of your grades are finalised, you can apply to be assessed for completion through the process of Out of Cycle Graduation (also known as OCG). Please see below for more information.

Graduation application deadlines, conferral dates and ceremony eligibility

Graduation application periods	Finalisation of Program details deadline	Conferral Date	Graduation Ceremony eligibility
Open TBC – approximately mid Semester 1, 2025 for students due to complete program requirements by Semester 1 Results Release or earlier	TBC	TBC	Fremantle Ceremony (B) 2025 (September) Broome Ceremony 2025 (August) Sydney Ceremony 2026
Closed 5 July – 28 July 2024 for students due to complete program requirements by Winter Term Results Release or earlier	26 September 2024	31 October 2024	Fremantle Ceremony (A) 2025 (March) Sydney Ceremony 2025 (May) Broome Ceremony 2025 (August)
Open 1 September – 31 October 2024 for students due to complete program requirements by Semester 2 TPP Results Release or earlier	25 November 2024	20 December 2024	Fremantle Ceremony (A) 2025 (March) Sydney Ceremony 2025 (May) Broome Ceremony 2025 (August)
Open 1 September – 31 October 2024 for students due to complete program requirements by Semester 2 Results Release or earlier	5 December 2024	TBC	Fremantle Ceremony (A) 2025 (March) Sydney Ceremony 2025 (May) Broome Ceremony 2025 (August)
Open 1 January 2025 – 31 January 2025 for students due to complete program requirements by Summer Term 2025 Results Release Note: Students with delayed S2 2024 results or practicums that do not meet the 5 Dec completion deadline will be moved to be assessed with this cohort	TBC – results release date Summer Term 2025	TBC	Fremantle Ceremony (B) 2025 (Approx Sep 2025) Sydney Ceremony 2025 (May) Broome Ceremony 2025 (August)

Application outcome

The review process for program completion and graduation eligibility can take between approximately six to eight weeks following the University’s published results release date for the semester.

Once your Graduation application is assessed, you’ll be notified of the outcome of your application status via your UNDA student email. Your Graduation status will also be updated in Student Centre.

For students who have final results released in Semester 2 (December), this is likely to mean the Graduation application review process with the University will be completed approximately mid to end of January of the following year.

There are three possible Graduation status outcomes:

Approved/Degree Awarded
This status means you have successfully met the requirements of your program and you are now ‘Program Complete’. This status will now be reflected on your official academic transcript and you will soon receive an additional email with information on the next Graduation Ceremony and how to register your attendance. In Student Centre, this will appear as ‘Degree Awarded’.

In Review
This status means your application is still under review and may require further action to be taken to ensure your student record is up to date.

Denied
This status means your application has been denied and you have not met all the requirements for the completion of your program. Your application to graduate will be automatically cancelled and you will need to re-apply to graduate in the next application round. You should contact your School for further program advice.

Out of cycle graduation

Students can request an Out of Cycle Graduation (OCG) if they have completed their program, are unable to apply to graduate within the standard graduation application timeframes or they have missed the applicable graduation application deadline for their program.

Typically, graduation via the OCG process is requested for the purposes of meeting employment requirements, professional registration deadlines, visa requirements and/or to meet document submission deadlines for admission into further study. All OCG applications are considered on a case-by-case basis and require submission of supporting documentation.

For a student to graduate out of cycle, they need to have had all their results finalised, including results for practicum courses (where applicable), be reviewed and endorsed by their School as having met all the program requirements and they must not have any outstanding sanctions* on their UNDA student record.

Please note that approval to graduate through this process is not guaranteed and it can take between four to six weeks before an outcome is finalised and communicated. If not approved, you will be advised to apply for graduation when applications next open.

Students expecting to complete their programs within standard timeframes for the current academic year i.e Semester 1 end or Semester 2 end and who do not urgently require program completion, should apply to graduate as soon as the next graduation application period for the academic year opens.

Apply for an Out of Cycle Graduation.

* Sanctions may be applied for outstanding tuition fees or library fines, a missing USI in Student Centre (an Australia Government requirement as of 1 Jan 2023) or for failing to complete any compulsory modules upon enrolment etc.

Graduation documents

After your degree has been conferred, an email notification from MyeQuals will be sent to your Notre Dame student email account within 5 working days informing you that your electronically certified official documents have been uploaded.

These documents include:

Digital Testamur
AHEGS (Australian Higher Education Graduate Statement)
Official Transcript

MyeQuals is a secure platform used by universities across Australia and New Zealand to issue and authenticate academic records in digital format. You can use MyeQuals to safely share your digital documents with anyone you choose, such as employers, universities and other parties. You have control over who can see your statements and the duration they are made available.

At your ceremony, you will be presented with your physical testamur. A testamur or ‘graduation certificate’ is a legal document that verifies you have been conferred (awarded) a University Qualification. It bears the University seal and the signatures of the University Chancellor and Vice Chancellor for validation.

If you are unable to attend your ceremony, you will be given the opportunity to have your testamur posted to you or you can collect it from your closest campus after the ceremony.

In the case of lost documents, students are able to request a replacement Testamur.

Graduation ceremony

Confirmed 2025 Graduation Ceremony dates:

Fremantle Ceremony A – Monday 24 March and Tuesday 25 March 2025
Sydney Ceremony – Thursday 1 May and Friday 2 May 2025
Broome Ceremony – Friday 15 August 2025
Fremantle Ceremony B – Thursday 25 September 2025

The Graduation team will advise you of your allocated ceremony in your graduation confirmation email.

Your ceremony allocation is automatically determined by your conferral date and home campus. Conferral dates are in the dropdown below.

Should you wish to change your ceremony allocation, you will need to request this AFTER receiving your graduation confirmation email, within 5 working days.

Please note that you cannot request to attend an earlier graduation ceremony than what you are eligible for, you can only request to defer to a later ceremony.

You will receive an email in the weeks leading up to the next Graduation Ceremony with further details of the ceremony and an invitation to RSVP.

Further information on ceremonies is available on the campus specific Fremantle, Broome and Sydney graduation pages.

Non-award programs

Students who complete Non-Award programs will receive a Completion Certificate and Transcript upon completion. Non-Award programs are not included in our formal Graduation ceremonies.

The Graduation team is sent a list of students who are completing a Non-Award program from the School at the end of each semester. The Graduation team will email students with details of Certificate collection to their student email address. Please note: Certificates are processed over a number of weeks at the end of the semester and are not instantly provided.

Non-Award programs that are issued a Completion Certificate are as below:

Pre-Medicine Certificate
Professional Certificate in Wellbeing in Education

VET programs

VET students who have completed their program are processed separately by the UNDA VET team. The Graduation team is sent a list of students who are completing a VET program from VET at the end of each semester. VET students are invited to attend a Graduation Ceremony.

We are here to help

If you have questions about the conferral process, please contact us at graduation@nd.edu.au

If you have outstanding results or have questions about the program you are graduating from, please contact your school.

Notre Dame Alumni – welcome to the family

Congratulations on graduating from The University of Notre Dame! Your hard work and dedication have paid off, and you should be proud of your accomplishments. However, graduation is not the end of your Notre Dame journey but rather the beginning of a lifelong connection with the university.

As a Notre Dame graduate, you join a global network of more than 30,0000 alumni in multiple professions, from Law and Business to medicine and education. This network is a powerful resource that can open doors and help you advance in your career. The connections you make through the Notre Dame alumni network can lead to job opportunities, mentorship, and lifelong friendships.

Notre Dame alumni can also enjoy a range of perks and benefits including, free library access, career services, discounts to postgraduate study and invitations to exclusive events.

The Notre Dame alumni network is more than just a professional resource. It's a community of people who share a common bond: a love for Notre Dame and a commitment to the values it represents. So, as you graduate, embrace the opportunities that come your way, stay engaged with the alumni network, and continue to carry the spirit of Notre Dame with you wherever you go. Welcome to the Notre Dame alumni family!

View the Alumni welcome.

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