How to Buy

Engage Procurement if the total value is greater than $100,000 or a multi-year subscription or contract execution is required.  Obtain quotations if the total value is less than $100,000 (if not buying from a Preferred Supplier) and create a requisition in PeopleSoft.  Alternatively, use your Corporate Credit Card for low value purchases under $2,000 and in accordance with Procurement Policy and Procedure.

Buying Methods

Delegates are responsible for buying and must select the appropriate buying method and ensure requirements are met.  Procurement monitors and reports non-compliances to the Chief Financial Officer. Delegates must be able to provide supporting documentation for audit purposes.

  • Corporate Credit Card

    Total ValueResponsibility Competitive Requirements Documentation Requirements
    Up to $2,000
    or card limit whichever is the higher            		Delegates Not required, make a direct purchase Tax invoice

  • Requisition - Purchase Order

    Total ValueResponsibility Competitive Requirements Documentation Requirements
    Up to $2,000DelegatesQuote not requiredTax invoice
    $2,001 - $10,000 Delegates One written quote Copies of quotations received.
    Basis of supplier selection.
    $10,001 - $50,000 Delegates Two written quotes from different suppliers Copies of quotations received.
    Basis of supplier selection.
    Basis of business need.
    $50,001 - $100,000 Delegates Three written quotes from different suppliers Copies of quotation requests.
    Copies of quotations received.
    Basis of supplier selection.
    Basis of business need (Approval Memo).

  • Strategic Sourcing - Engage Procurement

    Total ValueResponsibility Competitive Requirements Documentation Requirements
    greater than $100,000Procurement  Category Lead Request for Proposal/ Request for Tender Copy of quotation/tender request.
    Copies of quotation/responses received.
    Evaluation/selection report.
    Basis of business need (Approval Memo).

Training Modules

The PeopleSoft How to Guide can be accessed via the Forms & Guides page. Training Modules are located on the PeopleSoft Blackboard page. Please review the Requisition and Accounts Payable pages before emailing procurement@nd.edu.au for assistance.